The Importance of Board Meeting Rules

The board of directors is responsible for the direction of a company. They make decisions and establish policies. Most companies’ the decisions are made with a majority vote by the board. Your board should be able to follow clear rules for meetings and guidelines to ensure a successful decision-making process.

Most boards follow Robert’s Rules of Order. This is an English Parliamentary rulebook that was written by American General Henry M. Robert to ensure that meetings are not chaotic. While the implementation of Robert’s Rules of Order may not be required for every board, the application of formal guidelines can help create a structure that allows for an even debate in a virtual or hybrid meeting in which directors might be lost in the shuffle of faces on a computer screen.

A key part of this is ensuring that the agenda is concise and clear and that includes well-written and written board papers that are drafted and distributed prior to the meeting so directors are ready to discuss them. It’s important to limit time spent on routine questions and reports, since they can delay an entire meeting.

Other meeting rules include restricting the number of instances that someone can speak about any particular motion (two minutes) and making sure that all speakers are relevant to the issue that is being discussed. If a specific motion is causing a heated debate or causing tension and tension, a motion for a resolution to close discussion can be made with the support of two-thirds. To avoid wasting time it is crucial that everyone respects each other and does not undermine the other members’ motives or uses derogatory language.

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