How to Conduct an Online Board Meeting

While remote working was initially seen as a short-term measure to help organizations get through the COVID-19 epidemic, many companies are now embracing virtual board meetings as a regular part of their board member and director engagement. However, just like any other new technology, it will require some time for boards to feel comfortable and productive in a basics of board minutes virtual setting.

It isn’t always easy to create a sense social interaction or camaraderie in a virtual space like it is in a physical setting. A quick poll, quiz or even breakout sessions can help break lengthy presentations. A second problem is that people who are not used to using teleconferencing or video conferences platforms may be intimidated by being online. This could result in lower levels of engagement than normal.

It’s crucial to make sure that the technology platform selected for an online board meeting is user-friendly to make it user-friendly for everyone. It’s helpful to review the technology prior to the meeting to ensure everyone has the correct equipment and can participate without any problems. Limiting the length of online meetings could aid in preventing screen fatigue. People may be uncomfortable while looking at a screen for too long. A short agenda that includes estimated times for each item will aid the chair in controlling the meeting and keep the pace moving.

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